Privacy Policy

1. Introduction & Scope

This Privacy Policy explains what personal data we collect, how we use it, when we share it, and your rights when you use the Producer Brain website and desktop application ("Service").

Producer Brain is a CRM and workflow tool designed for music producers to organize contacts, manage sample send-outs, and track opportunities.

Personal data refers to any information that identifies you or can reasonably be linked to you.

2. Definitions

Controller

The person or organization that determines how personal data is processed.

Processor

A third party that processes personal data on behalf of the Controller.

Personal Data

Information relating to an identified or identifiable person.

Processing

Any operation performed on personal data including collection, storage, use, sharing, or deletion.

3. Data Controller

4. Data We Collect

Account Data

• Email address
• Authentication identifiers
• Workspace identifiers

Contact & CRM Data

Data you choose to store in the CRM, such as:

• Contact names
• Email addresses
• Roles (producer, A&R, manager, etc.)
• Notes and tags

File Metadata

Producer Brain may store metadata about files such as:

• File name, file size, file path
• Associated contact or project

Actual files may remain in your connected cloud storage (for example Dropbox).

Email Sendout Data

When you use email sendouts we may store metadata including:

• Message IDs, send timestamps, delivery status, open events

Technical Data

• Device type, operating system, app version
• Log data for debugging
• IP address

5. How We Collect Data

We collect data when you:

• Create an account
• Use the Producer Brain desktop application
• Import contacts
• Connect external services (Dropbox, Gmail)
• Send emails through the Service
• Interact with the website

6. Cookies & Website Tracking

The Producer Brain website may use cookies for:

• Essential website functionality
• Analytics
• Performance monitoring

You can disable cookies in your browser settings.

7. Legal Basis for Processing (GDPR)

We process personal data based on:

• Contract Fulfillment (Art. 6(1)(b) GDPR) – To operate the Service and provide CRM features.
• Consent (Art. 6(1)(a) GDPR) – When users connect integrations or enable features.
• Legal Obligations (Art. 6(1)(c) GDPR) – To comply with legal requirements.
• Legitimate Interests (Art. 6(1)(f) GDPR) – For security, analytics, and fraud prevention.

8. Third-Party Services

Producer Brain may use trusted third-party services such as:

These providers process data under contractual agreements.

9. International Data Transfers

Some providers may process data outside the European Economic Area (EEA). Where applicable we rely on safeguards such as Standard Contractual Clauses.

10. Security

We implement reasonable safeguards including:

• HTTPS encryption
• Access controls and secure authentication
• Infrastructure monitoring

11. Data Retention

We retain personal data only as long as necessary to provide the Service or comply with legal obligations. Users may request deletion of their account and associated data.

12. Your Rights (GDPR)

You may request to:

• Access your data
• Correct inaccurate data
• Delete your data
• Restrict or object to processing
• Withdraw consent

To exercise these rights, contact: hello@producerbrain.app

13. Contact

14. Children's Data

The Service is not intended for individuals under 16.

15. Policy Changes

We may update this Privacy Policy periodically. Updates will be published on our website.

16. Complaints

You may lodge complaints with your local data protection authority.